Settings·Tours

Tours

Tours are the foundation of your schedule. Each tour you create can be assigned to tour slots in the calendar, and TourMan uses tour settings to correctly match incoming bookings to the right slot.

Tours created in Settings appear as options when you add a tour slot to the schedule. When a booking email arrives, TourMan uses the List Names of each tour to automatically assign the booking to the correct slot.

Add a Tour

Go to Settings → Tours and click Add Tour. Fill in the following fields:

Tour Name

The full name of the tour, used internally so your team can identify it (e.g. Free Walking Tour Old Town).

Tour Tag

A short label shown in tour slot selectors, in the guide's schedule, and across the app. Keep it brief and recognisable (e.g. OldTown or FWT).

Capacity

The maximum number of participants when a single guide is leading the tour. If two or more guides are assigned to the same tour slot, the capacity is automatically multiplied by the number of guides.

Meeting Point

The meeting location for this tour. Used when sending WhatsApp messages to participants.

List Names

A list of names or keywords that appear in the tour's title across different booking platforms (e.g. GetYourGuide, Viator, Airbnb). TourMan matches incoming bookings to tour slots using this list.

Add every variation of the tour name used on external platforms. A single distinctive word is enough if it only appears in this tour's name. Make sure the keywords don't overlap with those of other tours — duplicates will cause bookings to be assigned to the wrong slot.

Update a Tour

Find the tour in the list and click the Edit icon. All fields can be updated at any time. Changes to List Names take effect immediately for newly arriving bookings — existing bookings are not affected.

Delete a Tour

Find the tour in the list and click the Delete icon.

Warning: Deleting a tour permanently deletes all associated tour slots and their bookings. This action cannot be undone.