Users
Add and manage the people in your organization — guides, managers, and administrators. Each user gets their own login and a role that defines what they can see and do in TourMan.
Roles
- View their own schedule and upcoming tours
- Set availability on time slots
- Check in participants during a tour
- Fill in reports after a tour
- View their own financial statistics
- Add new bookings to their own tours
- Everything a Guide can do
- View the full tour schedule across all guides
- Assign guides to tour slots
- Delete, close, or pause tour slots
- Edit and manage bookings
- View booking statistics and source breakdown
- Everything a Manager can do
- Access all Settings
- Manage users, tours, financial rules, and payment splits
- View full financial reports for all guides and the organization
Add a User
Go to Settings → Users and click Add User. Fill in the following fields:
EmailThe user's email address. Used to log in to TourMan.
NameThe user's first and last name. Shown in the schedule and reports.
PasswordA password the user will use to sign in. They can change it later from their account.
RoleThe user's role — Guide, Manager, or Admin. See the role descriptions above.
Update a User
Find the user in the list and click the Edit icon. You can update the user's Name, Role, Email and Password.
Delete a User
Find the user in the list and click the Delete icon.
Warning: Deleting a user is permanent and triggers the following:
- All their payment records are permanently deleted
- All their tour income records are permanently deleted
- Their guide knowledge entries are deleted
- They are removed from all assigned and available tour slots
- Their auto-assign settings are deleted
- Bookings they checked in remain, but the "checked in by" reference is cleared